10 best invoicing software for freelancers in 2025
Discover the best invoicing software for freelancers to help you onboard clients, get paid for your work, and deliver a great service every time.
When I first quit my job back in 2022 to start freelancing, I had no idea how I was going to invoice my clients.
I quickly realized that having the right invoicing software for freelancers was going to be an integral part of my service stack — not just for getting paid on time, but for keeping my business organized and professional.
Whether you're a freelancer just starting out or looking to upgrade your invoicing system in 2025, finding the right tool can save you time, reduce headaches, and give you added bonuses when delivering your services.
In this guide, I’ll break down the 10 best invoicing software options for freelancers, covering features, pricing, and what makes each one worth considering.
But first, let’s go over what you should look for when looking for a tool that best fits your needs.
What to look for in invoicing software?
If you have no idea how to begin evaluating invoicing software, here are the most helpful features we think you absolutely need.
Time-tracking
Time-tracking allows you to assign rates based on the project, employee type, or billing cycle. You can track your billable time and export your timesheets to Excel (usually) to create client invoices.
Creating invoices
Invoice customization is a core functionality that most applications will have. What you want to look for when comparing software is which customization options are available. Not every software allows invoice customization with branding, payment terms and conditions, and client information.
Sending invoices
For sending invoices, the ability to send both one-time and recurring invoices is critical. It's also nice when read notifications are available, so you can confirm the recipient has seen and opened your invoice.
Online payment
Helpful online payment features include the ability to send payment reminders and add a late fee to overdue invoices. Having several options for payment is also very useful.
Reporting
Reporting is another handy feature. Depending on your needs, you will want to generate financial statements and reports on expenses, profit/loss, payments collection, and accounts aging.
10 best invoicing software for freelancers in 2025
Here are our top picks for the best invoicing software:
Okay, let’s dive deeper into each one.
1. Copilot
- Best for: Service businesses, consultants, and freelancers
- Pricing: Free trial, then $39/month (paid annually)
Copilot is a client portal application that goes beyond just simple invoice messaging. It combines billing, client intake, eSignature collection, knowledge base creation, and contact management.
In terms of invoicing, Copilot allows you to set up one-time and recurring invoices and grants credit card and ACH payment options. It offers customization to create branded professional invoices with your logo and custom colors.
Additionally, because Copilot delivers custom client portal features, your clients can view invoice history and update payment methods by themselves.
The pay-as-you-go monthly fee offers maximum flexibility, making Copilot an excellent choice for businesses looking for basic invoicing functionality as part of a more comprehensive all-in-one commerce solution.
Try the demo portal:
Copilot reviews
2. FreshBooks
- Best for: Time tracking and accounting features
- Pricing: Starts at $138.80/year
Across the board, FreshBooks consistently ranks the highest in terms of value for the price, for small business owners wanting an all-in-one bookkeeping and invoice management solution.
FreshBooks offers multiple plans to fit your budget and feature needs. The lowest-cost plan offers bare-bones invoice tracking with unlimited invoices. In contrast, higher-level plans provide helpful features like double-entry accounting, time management, bank reconciliation, reports, and expense management. Users also express great satisfaction with customer service and support in fourteen languages.
For all these reasons, FreshBooks is widely used and loved by small businesses. Larger businesses that need more sophisticated account features will not find a happy match in FreshBooks. Another caveat to FreshBooks is that each plan only allows one singular user. FreshBooks does support multiple third-party integrations, but it has only two payment gateways.
FreshBooks reviews
Related reads: The best FreshBooks alternatives to try
3. Square
- Best for: Local businesses
- Pricing: Free version, then $20/month for upgraded features
Square is ubiquitous when it comes to payment processing services. Anyone who has a Square account has access to Square Invoices, so it's one of the most familiar software. Square's most significant selling point is that it doesn't charge a fee for sending invoices.
Square also has features that help you offer estimates and track inventory. It allows custom branding, but you are limited to a single invoice template. Specifically for invoicing, you can use both the standard Square point of sale app or the Square Invoices app. This flexibility makes Square Invoices one of the most convenient options for on-the-go merchants like farmers who want to send invoices and receipts while out and about.
Square Invoice's feature set is best suited for small to medium-sized businesses that sell products (as opposed to services). It's not a good fit for users looking for software for a project or service-based business.
Square reviews
4. Invoice2Go
- Best for: Reports and payroll
- Pricing: Starts at $5.99/month
If you prefer conducting your business entirely through mobile apps instead of on desktop or laptop computers, Invoice2Go could be a good option for you. Invoice2Go foregoes more sophisticated accounting and bookkeeping features for pure online invoicing. Although its features are limited, Invoice2Go manages invoicing well and has the best experience from all other Android apps and iPhone iOS apps.
Invoice2Go reviews
5. Invoice Ninja
- Best for: Sending invoices and quotes
- Pricing: Includes a free plan, premium plans start at $100/year
Invoice Ninja is extremely popular because it is one of the best free invoicing software. Yes, you read that right; it's entirely free — forever (for up to 100 clients). It offers typical features like invoicing, estimates, time and expense tracking, and primary contact and project management features. For users who don't need frills and are budget-conscious, Invoice Ninja should work great.
If it appeals to you, Invoice Ninja also works with voice commands, offers over forty payment gateways, and supports thirty languages.
Invoice Ninja reviews
6. Bill.com
- Best for: Processing invoices from consultants and service providers
- Pricing: Starts at $45/month per user
Bill.com is known for its flexibility, which makes it easier to wrangle your accounts receivable and payable. You can review and approve bills and invoices from any device. Bill.com also makes it easy to send international payments to vendors and suppliers. Bill.com also excels in automation, making it easy to set up auto-billing and payment reminders. Bill.com offers a variety of payment options like ACH bank transfers, credit card payments, debit cards, and even PayPal.
Because of its rich feature set and corresponding higher pricing, Bill.com is better suited for businesses on the cusp of becoming medium-sized.
Bill.com reviews
7. Harvest
- Best for: Invoices with time tracking
- Pricing: Free for up to two projects
Harvest is an option for users who need essential invoicing management and more sophisticated time-tracking, which is where Harvest especially excels. Beyond invoice management, Harvest offers project management workflow tools for service-based or project-based businesses. For this reason, it's a popular choice for small agencies or service providers.
Harvest reviews
8. Zendo
- Best for: Productized service businesses
- Pricing: Includes a free plan, then starts at $49.99 per month
Zendo, founded in 2020 in Poland, is a productized service platform that enables businesses to sell their services and establish recurring subscriptions. It is especially well-suited for agencies that have productized their services, by treating them as structured offerings similar to products. Zendo's primary user base consists of creative businesses, including web design agencies, marketing agencies, and video animation studios.
Key features of Zendo include document generation (quotes and invoices can be created manually or automatically upon payment), document management (all important files are stored in one place and linked to their respective client requests), white-label options (customization of branding elements such as logos, custom domains, and email addresses), and a client portal (clients can access important documents and communicate directly with service providers).
While Zendo streamlines agency workflows and is suitable for creative agencies that have productized their services, its European base may not make it the best choice for businesses operating in the US.
Zendo reviews
9. HoneyBook
- Best for: Freelancers that bill by the hour
- Pricing: Starts at $36 per month
HoneyBook is a client management platform that provides freelancers and agencies with a suite of tools to manage their business. Its comprehensive features include invoicing, proposals, contracts, scheduling, and payments.
The platform offers professionally designed and customizable templates for invoices, contracts, and proposals. Honeybook also allows users to schedule appointments, send invoices with payment links, and accept payments via credit card, bank transfer, or automatic payments.
HoneyBook stands out for its all-in-one client management and payment processing capabilities. It also integrates with third-party tools such as QuickBooks, Zoom, Calendly, and Gmail.
HoneyBook reviews
10. Productive
- Best for: Managing your internal agency team
- Pricing: Starts at $9 per user/month (billed annually)
Productive, founded in 2014 in France, is an all-in-one agency team management platform that includes invoice generation. It allows users to create different service and "product" types, which can then be easily added to invoices, making it especially useful for agencies that have productized their services.
Productive offers a variety of invoicing features, including the ability to create invoices for different billing formats (time and materials, expenses, or fixed fees), customize invoices by combining multiple projects and services (or selecting specific portions of a budget to bill), retainer invoicing with alerts, and a high-level invoicing overview with reports on invoiced amounts, remaining invoices, and overdue payments.
Productive reviews
Invoice Simple is another well-known choice, and we don't recommend it for the opposite reason — it's too basic. For most business owners, the lack of customization won't cut it.
Copilot: The best invoicing platform for service businesses
Choosing the right invoicing software for your business is well worth the effort. A reliable system helps you stay on top of your cash flow, avoid missed payment deadlines, and create a solid foundation for long-term growth.
Copilot’s billing software offers a range of features designed to simplify your invoicing process. With an easy-to-use interface, customizable invoices, and seamless integration with Stripe and bank accounts, it gives you full control over your finances.
Whether you're working with multiple currencies or handling international transactions, Copilot makes the process smoother. Its real-time tracking feature also keeps you informed about payments and outstanding invoices, helping you plan ahead with confidence.
Beyond functionality, Copilot’s customizable invoices help you maintain a professional image by allowing you to match invoices with your branding. Combined with its user-friendly design, this makes it a strong option for businesses looking for an all-in-one invoicing solution.
No matter the size of your business, having the right invoicing tool can save time, reduce stress, and keep your finances in check. By choosing software that fits your needs, you’ll set yourself up for a more organized and efficient workflow, making it easier to focus on growing your business.