5 staffing agency contract templates for modern firms
Let’s face it, finding a solid staffing agency contract template that works in 2025 is tougher than it should be. You’re running a firm under pressure: clients demand perfect hires, protected agreements, and zero slip-ups, all while you’re buried in a dozen tasks.
Too many agencies are still leaning on outdated, shaky contracts that leave them vulnerable to disputes or lost business. One unclear line in your contract can derail everything.
Imagine chasing late payments because the terms weren’t nailed down, or watching a client snag your top candidates because exclusivity wasn’t spelled out.
Modern clients won’t put up with sloppy docs or disjointed processes when they’re counting on you to solve their hiring woes.
That’s why I rounded up five staffing agency contract templates designed for today’s game, ready to protect your business and keep your clients happy. These aren’t generic downloads — they’re practical, adaptable tools to bring order to chaos. Pair them with a platform like Copilot’s client portal, and you can manage agreements, signatures, and payments seamlessly.
But before we dive into the templates, let’s first talk about the key things you need to look out for before you sign your first contract.
What to include in a staffing agency contract
Alright, let’s get into it — what actually needs to be in a staffing agency contract? Whether you’re running a modern staffing firm or just trying to figure out what to upload into Copilot’s template builder, here’s the breakdown of what’s non-negotiable. No fluff, just the good stuff.
Who’s involved
First things first: who’s signing this thing? There’s you (obviously), the client company looking for talent, and sometimes the candidates themselves if you’re looping them into non-compete or confidentiality bits.
Spell out full legal names, contact details, and roles — don’t leave it vague like “the company” or “the worker.” I’ve seen sloppy contracts turn into a mess because no one knew who was accountable for what.
The scope of work
Here’s where you define what you’re actually delivering. Are you sourcing temporary hires for a three-month gig? Filling a C-suite role? Providing payroll support too? Get specific. Vague scopes are a fast track to scope creep and misalignments when the client says, “Wait, I thought you were doing X.”
I’m talking about being clear on job titles, candidate qualifications (i.e., “must have 5+ years in SaaS sales”), and how many heads you’re delivering. Throw in timelines or deliverables too — like “10 vetted candidates by March 20th” or “three rounds of interviews coordinated.” I’ve seen firms nail this and sleep easy, while others wing it and end up overpromising.
Payment terms
Let’s talk money — because if this isn’t crystal clear, you’re not getting paid on time. Are you charging a flat fee, a percentage of the hire’s salary, or hourly for your team’s effort?
Make sure to clarify amounts, due dates, and how they’ll pay (bank transfer, ACH, credit card, crypto, carrier pigeon — kidding about that last one). I’d also throw in late fees or even interest. If you’re using Copilot’s Billing App, you can set up the type and frequency of payments you want to receive from your clients.
Confidentiality clause
This one’s really important, especially if you’re dealing with sensitive client data or candidate resumes.
You don’t want your firm’s secret sauce — or your client’s — leaking out. A solid confidentiality clause says who can see what and for how long (i.e., “All candidate info stays under lock and key for two years post-contract”). I’ve seen agencies skip this and regret it when a competitor swoops in. Keep it tight.
Liability and indemnification
Okay, this sounds boring, but it’s your parachute. What happens if a hire flops spectacularly or a client sues? This section says who’s on the hook.
Hint: you want it to not be you unless you royally screw up. Indemnification means the client covers your back if their mess drags you in. I would 100% recommend you talk to a lawyer to make sure this part aligns with your types of services and industry.
Exclusivity and non-solicitation
Here’s where you flex a little. Exclusivity means the client can’t hire another agency behind your back while you’re working for them.
Non-solicitation stops them from poaching your candidates or staff for, say, 12 months after the deal’s done. I’ve seen firms skip this and lose their best people. Don’t sleep on it, it’s a quiet power move.
Terms, termination, and dispute resolution
How long is this contract running? Six months? Indefinite until someone calls it quits? Lay out the terms, then add how to end it — 30 days’ notice, mutual agreement, whatever works.
Termination has to be clear so no one’s stuck in limbo. And disputes? Say upfront if you’re doing mediation, arbitration, or taking it to court (a bigger headache).
Alright, now that we have some key things that need to be in your staffing agency contract, let’s go over five templates that can help you speed up the process and start signing deals.
5 great staffing agency contract templates you can use
Here are five staffing agency contract templates:
- PandaDoc’s staffing agency contract
- Juro’s staffing agency contract
- Legal Template’s staffing agency contract
- Rocket Lawyer’s staffing agency contract
- Lawrina’s staffing agency contract
Alright, let’s go over each of these.
1. PandaDoc’s staffing agency contract
For agencies looking to simplify their agreements, PandaDoc's staffing agency contract provides a contemporary, user-friendly template. This template simplifies the contract management process with a polished design and integrated digital signature. It lowers the possibility of misunderstandings between agencies and clients by making sure all important legal elements — such as payment terms, confidentiality, and termination clauses — are clearly covered.
Here are a few things I like about this template:
- Easy customization: Agencies can modify the contract as needed because it is easily modifiable within PandaDoc's platform.
- Support for e-signature: By removing the need for back-and-forth paperwork, integrated digital signing expedites the contract process.
- A well-designed and polished layout makes it simple for both parties to understand the agreements by presenting the information in an organized manner.
- Automated workflows reduce admin strain by helping staffing companies monitor contract status in real-time.
Overall, this template is great and it’s a solid choice for all types of staffing agencies — especially if you manage a large number of contracts and need a smooth, automated workflow.
2. Juro’s staffing agency contract
Juro's staffing agency contract is made for businesses that need a simple, legally sound contract. As simple as that.
This template, which covers important topics including the scope of work, payment conditions, and termination procedures, was created with speed in mind and guarantees clarity in client relationships. What’s unique about the platform is that Juro comes with automation features that let agencies establish, administer, and monitor agreements within their platform.
Here’s what I like about this template:
- Legally solid framework: Covers essential clauses like liability, termination, and dispute resolution that protect your business.
- Automated contract management: Juro’s platform enables real-time tracking, edits, and collaboration on contracts.
- Clear exit clauses: Includes well-defined termination terms to help agencies end contracts smoothly when needed.
- Scalability: Ideal for firms looking to manage multiple contracts efficiently within a digital-first system.
If you’re a staffing agency that values scalability and legal security this is an option to consider. This template will keep your client contracts organized and compliant with the law if your agency is expanding and you need a simplified method to handle and automate them.
3. Legal Template’s staffing agency contract
Legal Template's staffing agency contract is a simple, legally sound agreement created for agencies that want a dependable contract without the complications of contract management software. It includes all of the main components of a staffing agreement, like payment terms, confidentiality, liability, and termination.
Here’s what I like about this template:
- Comprehensive legal coverage: Makes sure that important contract elements like payment arrangements, dispute resolution, and liability protection are properly established.
- Easy customization builder: Allows agencies to tailor provisions to their own staffing arrangements and client needs.
- Simple format: The clear wording and well-organized sections make it easy for agencies and clients to grasp.
If you're an independent recruiter or a small staffing agency looking for a strong contract that can be customized as needed, this template is definitely one you should check out.
4. Rocket Lawyer’s staffing agency contract
Rocket Lawyer’s staffing agency contract is a great choice for agencies looking for a solid agreement with built-in legal guidance. This template is structured to protect both the staffing agency and its clients by clearly outlining expectations, fees, and liability clauses.
Here’s what I like about this template:
- Legally vetted: Designed with compliance in mind, and can be examined by legal specialists within Rocket Lawyer.
- Customizable and adaptable: Easily adapted to accommodate various staffing service configurations.
- Step-by-step advice: Using built-in prompts and explanations, agencies can be confident knowing they will complete the contract correctly.
- Affordable legal support: Provides access to legal advice, making it an excellent choice for agencies seeking additional legal protection.
What makes this a good template is that it was created by Rocket Lawyer. So, you also have the ability to access Rocket Lawyer’s on-demand legal advice — making sure that your contract stays compliant with employment laws.
5. Lawrina’s staffing agency contract
Lawrina's employment agency contract is a well-structured and legally sound form designed for agencies looking for a balance of clarity and legal protection. It covers all the important parts on payment conditions, liability, confidentiality, and contract termination.
Here’s what I like about this template:
- Clear and well-organized: It’s simple enough for both agencies and clients to grasp and understand.
- Customizable contract terms: Allows staffing firms to tailor the contract to their individual requirements.
- Legal compliance: Addresses employment law issues to guarantee that the contract protects both parties.
- Straightforward language: Uses plain, understandable words while remaining legally sound.
Lawrina's employment agency contract is a great choice for businesses looking for a simple, legally binding agreement. If you need a professional contract that is easy to customize and does not require a subscription-based legal service, this template is a great option to look at.
Build a modern staffing agency
There you have it, five contract templates to position your staffing agency for success in 2025. I’ve been impressed by how these components — parties involved, scope, payment terms, and more — transform vague agreements into clear, enforceable commitments that benefit everyone.
But here’s the key: modern staffing firms need more than just strong contracts. They also need to deliver a delightful and professional client experience. That’s where a solution like Copilot comes into play.
Imagine uploading your newly crafted contract — complete with confidentiality clauses and termination details — into a branded client portal. Your clients can review, sign, make payments, and access files in one secure hub, eliminating endless email threads and administrative delays.
Curious how it works? Explore Copilot’s demo portal below — it’s an efficient way to see firsthand how it works and enhances your firm’s professionalism.
When you use a client portal to manage your staffing agency, you bring this modern tech approach to a service business. It makes your firm feel more like a software product. In turn, it creates a reliable, client-focused experience. Combine these templates with a tool like Copilot, and you’re not just keeping pace — you’re setting the standard for what a modern firm looks like.